Job Description

Independent Contractor: Gala Event Planner

Location: San Francisco Bay Area (Remote & On-Site as Needed)

Engagement Type : Independent Contractor Agreement (Project-Based)

Compensation: $25 to $100 per hour (1099 Contractor)

We are seeking an experienced independent event planner to lead the planning and execution of a high-profile gala in the San Francisco Bay Area. This is a contract-based opportunity, and the selected professional will provide event planning services on a project basis.

Scope of Work

The contractor will:

• Provide strategic planning, coordination, and execution services for the event.
• Work independently to identify and secure event elements, including venues, catering, entertainment, and guest accommodations.
• Consult with the Board Gala Committee and provide recommendations based on expertise.
• Liaise with vendors and coordinate all logistical aspects of the event.
• Manage budgeting and expense tracking for event-related costs.
• Provide marketing and sponsorship consulting services, as needed.
• Oversee silent and live auction coordination, raffle items, and award distributions.
• Conduct a post-event review and provide a summary report on key outcomes.
• Qualifications & Experience
• Must have an established event planning business or consultancy with experience in high-profile events.
• Strong vendor management, negotiation, and budgeting skills.
• Demonstrated ability to execute events independently.
• Familiarity with event logistics, sponsorship, and fundraising strategies.
• Knowledge of San Francisco Bay Area venues and vendors.

Engagement Terms

• This is a project-based, 1099 independent contractor position.
• Contractor is responsible for their own taxes, insurance, and business expenses.
• Contractor determines their own schedule and provides services under a mutually agreed timeline.
• Contractors must provide their own tools, equipment, and business resources.
• Payment structure will be negotiated in the contract based on milestones or hourly rates.

To Apply:

Please click on the links below to apply and send a resume and cover letter highlighting your relevant experience. Please upload a portfolio of past events or send a link to your portfolio. In the cover letter please explain your proposed approach and methodology in planning and your estimated timeline and fee structure. 

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