Job Description

Now hiring an  Administrative Assistant   for a Construction company in  Fort Walton Beach, FL .

The Construction Admin Assistant (CAA) will handle all aspects of the construction process. This is an IN-PERSON position ( NOT remote or hybrid ). Primary responsibilities include (but are not limited to):

• Ensure plans are complete for construction purposes and stamped ready for permitting.
• Coordinate with real estate professionals.
• Ensure that the Blue Books for each active job are updated daily to reflect current activity.
• Obtain estimates/bids from subcontractors and suppliers. 
• Update subcontractor/vendor pricing guides and contact list.
• Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site.
• Prepare Purchase Orders (POs) or subcontractor agreements for each vendor.
• Enter all POs in Excel and Blue Book.
• Prepare specifications; coordinate with Interior Designer on design and materials.
• Prepare schedules for project execution.
• Prepare superintendent job site folders.
• Order materials and coordinate material drops with superintendents.
• Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner.
• Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff.
• Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork.
• Prepare new home Closing Books.
• Ensure that all utilities are terminated the day of closings.
• Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner.

REQUIREMENTS:

• 2 - 3 years experience in the construction Industry is PERFERRED, but willing to overlook for someone with a STRONG work ethic AND who is experienced with Excel
• Proficiency with Microsoft Office (Outlook, Word, Excel, etc.)
• STRONG Organizational skills
• STRONG communication skills
• MUST be dependable and on-time each day

SCHEDULE:
7:00am - 4:00pm (1 hour unpaid lunch)

PAY RATE:
Position starts at $24.00/Hr.

BENIFITS (available after completion of Temp period):

• SIX paid Holidays (Major holidays)
• Employer-paid health insurance (Employer pays 75%) for the employee (after 60 days)
• One week vacation (after one year worked)

TEL Staffing complies with all regulations enforced by the EEOC. TEL Staffing is a drug-free workplace.

This position is Temp to Hire. No benefits are offered during the Temp period.

 

Job Tags

Full time, Temporary work, For subcontractor, Work at office, Immediate start,

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