Job Description
Administrative Assistant / Office Coordinator
Location: Blawnox – RIDC Park (On-site, Full-Time)
Employer: Practical Administrative Solutions, LP. (“PAS”) Join our team!
Practical Administrative Solutions, LP (PAS) is seeking a highly organized, professional, and proactive Administrative Assistant / Office Coordinator to support our daily operations and help keep our offices running smoothly. This is a full-time, on-site position requiring a physical presence in our Blawnox office Monday through Friday . Local candidates are strongly preferred.About the Role In this dynamic position, you’ll play a key part in both administrative and facilities coordination. You’ll handle scheduling, correspondence, and office logistics — ensuring that our spaces are organized, efficient, and welcoming for staff and visitors.
Key Responsibilities
- Provide day-to-day administrative and clerical support, including scheduling meetings, managing calendars, and handling calls and correspondence in a multi-company environment.
- Prepare and proofread documents, reports, presentations, and meeting minutes.
- Receive, sort, and send mail and packages; assist with filing and data entry.
- Coordinate travel, meetings, and event logistics.
- Greet and assist visitors, clients, and vendors professionally.
- Monitor office supplies, equipment, and kitchen inventory; place orders as needed.
- Liaise with building management, vendors, and maintenance providers.
- Assist with workstation setup, office access systems, and adherence to safety protocols.
- Collaborate with other administrative staff to distribute communications and support company events.
- Help maintain office policies, manuals, and internal contact lists.
QualificationsRequired:
- Prior experience as an administrative assistant, office coordinator, or in a similar role.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, etc.).
- Punctual, dependable, and able to work independently or as part of a team. (Paralegal skills a plus, but not required)
- Ability to work on-site five (5) days per week; local candidates preferred.
Key Competencies:
- Professionalism and discretion
- Problem-solving and critical thinking
- Strong interpersonal and customer service skills
- Reliability and self-motivation
Physical Requirements:
- Ability to lift up to 25 pounds occasionally.
- Ability to move throughout office spaces and assist with light maintenance tasks.
Benefits:
- Competitive salary (commensurate with experience)
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match (subject to eligibility)
Employment Terms: Employment with PAS is at-will , meaning either the employee or the company may terminate employment at any time, with or without notice, and with or without cause, subject to applicable laws. How to Apply: If you’re a motivated and organized professional looking for a stable, on-site role in a supportive environment, we’d love to hear from you! Please submit your resume and cover letter (references optional) to: fmclaughlin@granerx.com
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
Job Tags
Full time, Work at office, Local area, Monday to Friday, Flexible hours,